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STEM Adventure Weekend

September 20-22, 2019 at Lost Pines

for Scouts BSA youth


(and Venturers and Sea Scouts working on Nova) 

Registration openS august 1, 2019

2019 prices


Cost: 

   $70 Youth (early-bird price $60 through 9/2)

   $40 Adults


NOVA STEM in Scouting Store

  $15 - pre-order your STEM NOVA T-shirt.   See the Participant Guide for design. 


Note for Units: You can register all the participants going to this event in one registration.    


ALL YOUTH MUST BE ACCOMPANIED BY A PARENT OR UNIT LEADERS!


REGISTER HERE:

https://bsacac.doubleknot.com/event/stem-adventure-weekend/2553279


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Weekend information (guidebook 2019)

Complete information can be found in the Participant Guide including maps, schedules, policies, and other event information.

Event Schedule (2019)

Friday, Sept 20, 2019  6:00pm ---  Check-in Opens

Friday, Sept 20, 2019  8:30pm ---  Welcome & Orientation/Movie

Friday, Sept 20, 2019  10:00pm --- Check-in Closes

Friday, Sept 20, 2019  10:30pm --- Lights Out


Saturday, Sept 21, 2019 6:00AM ---  Wake up

Saturday, Sept 21, 2019 6:30AM --- Check-in Opens

Saturday, Sept 21, 2019 6:45AM --- Breakfast 

Saturday, Sept 21, 2019 7:45AM --- Flags & Announcements 

Saturday, Sept 21, 2019 8:00AM --- Check-in Closes

Saturday, Sept 21, 2019 8:00AM ---  Class Session 1 Begins

Saturday, Sept 21, 2019 11:45AM ---  Class Session 1 Ends

Saturday, Sept 21, 2019 12:00PM --- Lunch

Saturday, Sept 21, 2019 1:00PM ---  Class Session 2 Begins

Saturday, Sept 21, 2019 4:45PM ---  Class Session 2 Ends

Saturday, Sept 21, 2019 5:00PM --- Dinner

Saturday, Sept 21, 2019 6:00PM ---  Class Session 3 Begins

Saturday, Sept 21, 2019 9:45PM ---  Class Session 3 Ends

Saturday, Sept 21, 2019 9:00PM --- Star Party Begins

Saturday, Sept 21, 2019 10:30PM --- Star Party Ends

Saturday, Sept 21, 2019 10:45PM --- Lights Out


Sunday, Sept 23, 2019 6:00AM --- Wake Up

Sunday, Sept 23, 2019 6:45AM --- Breakfast

Sunday, Sept 23, 2019 7:45AM --- Flags & Scout's Own Service

Sunday, Sept 23, 2019 8:00AM ---  Class Session 4 Begins

Sunday, Sept 23, 2019 11:45AM ---  Class Session 4 Ends

Sunday, Sept 23, 2019 12:00PM --- Check-out and Depart Camp


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CLASS LIST and CAMP schedule 2019

Pages 6 and 8 of the Participant Guide

SAW19 classes v1 (pdf)

Download

SAW19 camp schedule v1 (pdf)

Download

Location

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The event will be at Lost Pines Scout Reservation, 785 FM 1441, Bastrop TX.  Click here for a Google Map link.


Participants should park in the main parking area ("Parking"). See map for more information.


Friday night check-in: proceed to Lindsay Lodge for Check-in

Saturday check-in: proceed to the Administration Building (A Building)

  

At Check-in, all participants (ALL scouts and ALL adults) will 

1) Review medical form with the Medic

2) Sign up for a campsite 

3) Receive your schedule

4) Pick up or purchase t-shirts


Please see below for more information about Check-in. 

Get the Camp Map

Class NOTES

Notes about your Merit Badge Classes

  • All Instructors are registered merit badge counselors and professionals/serious hobbyist in the field they are teaching
  • Participants will be notified of changes as soon as possible.  Camp staff reserve the right to re-balance lopsided classes if class is offered at more than one time. 
  • If a class is cancelled for any reason before the event, an email will be sent and participants can select a different class during check-in.  If a class is cancelled during the event, announcements will be made before each meal and new classes can be selected at the A-Building.
  • If you any questions about your classes and changes in the schedule, please visit the A-Building near the flag poles!  

How to Check in

Lindsay Lodge at LPSR

Check in opens at 6:00pm Friday

  • Check in will open 
    • 6:00PM to 10:00PM Friday evening  (Linsday Lodge)
    • 6:30AM to  8:00AM Saturday morning (A Building)


  • When you arrive, please park in the main parking.


  • If you arrive on Saturday, please check in at the A Building (Administration Building)


Paperwork you need to bring to Check In

  •  Medical Form parts A&B.  Click here to download
    • Camp must keep part A of your medical form, so please bring a copy.
    • If you are arriving as a troop, please have each youth bring up their medical form individually.   Do not bring medical forms in a binder. (We applaud your efficiency, but the medic needs to see and sort them all separately)
  • Proof of current YPT - for adults only
  • Receipt if you pre-ordered a T-shirt

Campsites

At check-in, you will be able to sign up for a campsite.  Campsites are first come, first served. Campsite spaces will be reserved for larger troop contingents to stay together, so make sure scouts register with their correct troop number. NO TRAILERS in camp - you don't need them.

Event Rules and Regulations - read the participant guide for complete details

Guide to Safe Scouting

  •  All Scouts must be at camp with a parent, guardian, or adult troop leaders who are responsible for them. No provisional (lone) Scouts.
  • Youth and adults MUST tent separately even if related
  •  A BSA-registered female adult leader 21 years of age or over must be present for any group of unrelated female youth participants
  • For multiple youth, two-deep leadership is a BSA requirement
  • All adults  attending camp for any length of time must bring proof of current YPT 
  • Camp requires a 1-to-8 ratio of adults-to-youth. 


Adult activities during  camp 

  • Adult help is necessary to run the camp. You will sign up for at least one volunteer position when you register.
  • After helping out, adults are welcome help some more, or attend adult training, hang out at your campsite, etc.  
  • Want to volunteer or have questions? Go to the A-Building - we love volunteer help. 
  • Adults are reminded to follow youth protection training guidelines at all times. 
  • An adult training class on the STEM Nova program will be offered on Saturday afternoon in the dining hall. Nova counselors and Supernova mentors will be able to earn their trained cards.


Medical Issues

  • Any Scout or Scouter who becomes ill or hurt during STEM Adventure Weekend, please report to the med lodge, on the side of Lindsay Lodge.
  • Anyone coming to the med lodge should arrive with a scout buddy, two leaders, or a parent. 


Food and Meals

  •  All meals will be in the Dining Hall.  
  • Please bring a reusable mug and water bottle to help us reduce waste.  
  • You may bring a mess kit and wash it yourself to help us conserve even more.
  • Camp fees cover three meals Saturday, breakfast Sunday, and snacks on Friday and Saturday nights. 


Gear

  •  Participants will need their own tent and personal gear (sleeping bag, clothes, toiletries, water bottle, mug). 
  • Bring rain gear just in case 
  • Bring a plastic mug or other gear for STEM branding. 


Personal Electronics Policy 

  •  Some classes may use electronics as tools for their STEM lessons. 
  • Scouts are not to use devices during class unless instructed by the counselor. 
  • All participants should follow the outdoor code and not disturb others. (You're at camp, enjoy the outdoors!)


Trash 

  •  Help keep Lost Pines clean and pick up trash anywhere you see it!


Electronic Completion Report

  • Each Scout will receive an Electronic Completion Report generated by the Doubleknot registration system. Blue cards will not be provided or signed at STEM Adventure Weekend.  
  • This report is a record of a Scout's progress in the pursuit of completing merit badges and Nova awards. The instructor will call roll at the beginning of each class.  After the class, the instructor will turn in the class list and requirements completed.  A printed copy of the report will be provided at checkout - please check for accuracy. The electronic completion report should be turned in to the Advancement Chair of your unit for proper recording of your achievements during the STEM Adventure Weekend.
  • Instructions on how to access these reports:

  1. Log into DoubleKnot (https://bsacac.doubleknot.com/Rosters/logon.aspx?)
  2. Click on My Account (top right corner below Capitol Area Council logo).
  3. Click on the Registrations tab
  4. Here you will see all your registrations.  On the bar with NOVA/STEM Adventure Weekend 2018, you can click on Reports under the Action column. 
  5. Click on the Class/Activity Completion Award link
  6. Click on print and select print as a pdf.  Now you can save the file and email it to the Scoutmaster, Advancement Chair and/or anyone who needs it for a record.


Nova award reports are generated in the Doubleknot system for most classes. Occasioanlly newer classes are not yet in the system. The Nova tracking cards obtained in Nova classes may be utilized for tracking progress toward those awards. The Nova tracking card is not an official BSA form, so if you encounter issues with official recording at your unit, please contact the Primary Staff Contact. 


A-Building at LPSR
A-Building at LPSR